Running the Awards Module

Before generating your Awards lists, please check that the following administration tasks have occurred.

1. From the Analytics Menu, select Awards, and then Awards.
   If you have several awards running, you will see the different tabs along the top representing each award.
   
   
2. Click 'Create Award Recipient List'.

Create an Award Recipient List

1. Enter a name for the Award Run and the select the award result year.
   Initially you may be running some trial lists to check the data is correct, which can easily be deleted at any point.
   
   
   
   
2. Check that the parameters are correct for each of the Award years.
   
   
   You can edit each of the Award levels by clicking on the edit icon and entering the updated information
   
   
   
   
   

Check your Result Periods and Synchronise Subjects

Each awards run, you need to check that the subject list for each Award is correct (especially if subjects have been added, deleted or re-named). Do this by clicking on the blue Setup Award Subjects button.

1. Result period(s)
   Ensure that the right result periods are being referenced for this awards list.
   Also check that the weighting factor is correct.
   If you need to change the result period or weighting, click the edit icon. Make sure to tick the check box if you are using a progressive result period.
   
   
2. Subjects to be included in awards list
   To check for new subjects, click on the blue Synchronise Subjects button. You can also manually add a specific subject if itis missing. You must do this for each result period you are pulling data from.
   Adjust subjects weightings if required.
   
   
3. Subjects to be excluded from awards list.
   Tick the 'Exclude Subject option to exclude a subject from the Award calculations. You can also delete it entirely from view by using the delete icon (X), but you might prefer to keep it visible onscreen, just excluded.
   Again, you must do this for each result period you are pulling data from.
   
   
   
   

Generate your Award Recipient List

Once you have reviewed the setup and confirmed that all reporting periods, subjects and result mappings are correct, you are ready to generate your Award list.

1. Give your Award list a meaningful name.
2. Select the correct cohort result year.
3. Tick the review checkbox (but only after you have reviewed all parameters and set up your subjects).
4. Click the green Generate Award Recipient List.
   
   
   
   

Check and Finalise your Award Recipient List

1. For each year level of your Award list, check that the data and calculations for a few students are correct. If class result data is missing, check it has been entered into your SIS.
   
   
2. Each year level's award lists can be exported to an Excel file.
   
   
3. If you have run the Award list in previous years you can use Compare with previous to check for changes in the list with a previous year.
   
   
4. When you have finished your checks on your Award List, use the blue Finalise Award Run button to complete the Award list process. This will enable the awards to be seen in Parent and Student portals with the associated permissions.
   Test runs may be deleted at this stage.