About the Awards Module

Implementing the Awards module at your school

Generate accurate award recipients in 3 easy steps



About the Awards Module

What should be a celebration of student achievement can often end up as a chore for academic and pastoral leaders. 


Manual data manipulation and complex Excel sheets give way to potential mistakes, and prevent deserving students from being recognised for their efforts. 


The TrackOne Studio Awards Module allows you to replicate your school’s existing award rules and parameters, digitising the process and keeping results consistent. 

With alerts for missing data, the module ensures that findings are comprehensive, securely processing information directly from your school’s systems - at the push of a button.



Accurate


Efficient


Comprehensive





Implementing the Awards module at your school

The steps to implementing Awards at your school:

 



1. Project Planning
1.1 Prior to initial Meeting


The TrackOne facilitator will send the school a standard Awards form with instructions for its completion. A list of other helpful documentation will be provided.


The school advises whether a demonstration is desired at the initial meeting.


1.2 Initial Meeting/demonstration


The TrackOne facilitator meets with the school's representative for a high-level discussion about the school's custom award requirements including key requirements, timelines, and systems access. A demonstration may take place to show the awards module in action.


The school provides the TrackOne team with detailed written information of how the school's awards are to be calculated within each year level. These documents include the first draft of the school's requirements in the standard TrackOne Awards form, and optionally school-published awards information, and/or a spreadsheet showing calculation of award recipients in previous years.


The school will need to ensure TrackOne has access to the school’s Learning Analytics application, and that a current Database Confidentiality agreement 



2. Quotation


2.1 Translate to TrackOne Studio standard form


The TrackOne Team will complete the standard TrackOne Studio awards form, readying it for quotation and development. Further discussions may occur.


2.2 School approves TrackOne Studio document


The school confirms the TrackOne document meets requirements. Further discussions may occur; modifications may be made.


2.3 Quote


The TrackOne facilitator liaises with the TrackOne development team to produce a quote specifying the time/cost to develop the awards to the confirmed specifications.


The school approves the quote document in writing and provides a Purchase Order (if requested).


 
3. Development and Testing


3.1 Development and Testing


The TrackOne Team develops the school's custom awards as per the agreed specifications. The TrackOne Project Facilitator thoroughly tests that the generated awards lists match the approved specifications.

3.3 Handover/Walkthrough


The TrackOne Project Facilitator will offer a 30-minute training session on generating the award lists.

The school tests the awards meet their requirements within the specified timeframe.



The timeline for development and testing is usually around 4-6 weeks per award.




Contact the TrackOne team to learn more about the Academic Awards Module.






Generate accurate award recipients in 3 easy steps

  1. Check the parameters of the award.

  2. Push the button to create the award list.
     
  3. Check the award list and communicate to the school body.