This document outlines the steps and available options to set up the Learning Analytics Suite for parent access.
- Create a Parent security role. (Admin > User Management > Roles)
Tick relevant parent permissions. Return to this screen to adjust as necessary.
- Create a test parent. (Admin > User Management > Users > Parents)
Enter a real parent code so that their child's details will display.
- Log in as the test parent. (Check all other points on this list, as some other tasks may need to be completed first depending on your setup).
Use a private window or different browser. Review all areas. Adjust permissions and options as required. Refresh to see results.
- Enable result periods for parents. (Admin > Period Setup > Period Management)
- Review: Parent Portal Options (Admin > Configuration > Portals > Parent Portal Options)
Adjust as required.
- Review: User Fields (Admin > General Setup > User Fields)
These display in the 'Student Details' section.
- Review: Messages (Admin > Configuration > Messages)
This message displays on the Parent Portal Home screen.
- Review: Activate Features and Display options (Admin > Configuration > Application > Activate Features and Display options)
- Review: External assessments (Admin > External Assessment > Assessment Filtering)
Tick which providers and their criteria should display in Parent Portal
- Sync parents as per your preferred method. (Admin > User Management > Parents > Bulk User Synchronise and/or Admin > User Management > User Sync Setup)
- TASS schools: Add links in TASS.web for display in Parent Lounge, or in Schoolbox / or other appropriate system/s.
Refer to Link Management - Inbound and Outbound
Summary of display sections available and their permissions and options.
Section | Permission / Option |
| Academic Progress Menu | - Roles: Student - Parent Gateway
|
Student Details | - General Setup > User Fields
- Portals > Parent Portal Option: Hide student absences
- Portals > Parent Portal Option: Show academic and engagement snapshot trend
- Roles: View Engagement with Learning
|
Current Enrolment list | - Roles: Student - Parent Gateway Timetable
- Application > Activate Features and Display Options: Display teacher name instead of code
|
| Subject Summary | - Portals > Parent Portal Option: Show Subject Summary
|
Timetable | - Roles: Student - Parent Gateway Timetable
|
Transcript | - Period Setup > Period Management
- Application > Activate Features and Display Options: Display teacher name instead of code
- Portals > Parent Portal Option: Hide previous subject result
- Portals > Parent Portal Option: Hide previous subject mark
- Roles: View Engagement with Learning
- Roles: View Sub Criteria
- Portals > Parent Portal Option: Hide previous engagement result
|
GPA History | - Portals > Parent Portal Option: Parent Portal Result Filtering - Hide ALL cohort comparison data
- Application > Activate Features and Display Options: Show Engagement With Learning Indicator (where applicable)
|
GPA Comparison Summary | - Portals > Parent Portal Option: Parent Portal Result Filtering - Hide ALL cohort comparison data from parents (excluding external results - if available through portal)
- Parent Portal Option: Hide GPA comparison summary chart label
|
Student subject history | - Portals > Parent Portal Option: Hide subject student history data labels
- Portals > Parent Portal Option: Show grade on subject student history
|
Continuous Assessment | - Parent - Continuous Assessment
|
Assessment Reflection | - Parent - View Continuous Assessment Comments (in conjunction with Parent - Continuous Assessment)
|
| *Pastoral Care menu | - Roles: Student Gateway Pastoral
|
*Approach to Learning Comparison Summary
(box and whisker view) OR
Approach to Learning History
(bar graph view) | - Portals > Parent Portal Option: Hide Learning engagement comparison summary (switch from box and whisker plot to bar graph, no comparison view)
- Portals > Parent Portal Option: Hide learning behaviour history data labels
- Portals > Parent Portal Option: Show grade on learning behaviour history
|
| Behaviour Analysis Chart | - Portals > Parent Portal Option: Hide behaviour analysis chart
|
Absence History Chart OR
Absence Details (list) | - Portals > Parent Portal Option: Parent Portal Absence Filtering - Remove grouped absences and absence counts from the portal view. A list of absences will be shown instead.
- Portals > Parent Portal Option: Hide absence history chart
|
Incidents tab
| - Roles: Parent - View Pastoral Care Incidents (in conjunction with Student - Parent Gateway Pastoral)
|
Incident Details
| - Application > Activate Features and Display Options:
- Show Incident Analysis
- Show Progressive Outcome Analysis
- Show Reporting Teacher - Roles: View Incident notes
|
Incident Analysis by Month
|
Incident Analysis by Time
|
|
Awards
| - Note that Award runs must be ‘finalised’ to display in the portal.
- Parent - View Received Awards (in conjunction with Student - Parent Gateway Pastoral)
|
External Assessment: Assessment Results | - Student - Parent Gateway External
- External Assessment > Assessment Filtering
|
External Assessment: Result Distribution | - Student - Parent Gateway External
|
External Assessment: Student Rank (In School) | - Student - Parent Gateway External
|
Student Activities | - Parent - View Extracurricular (in conjunction with Student - Parent Gateway Pastoral)
|
Soft Skills module | - Parent - Access Soft Skills Module
|
Student Goals | - Student - View Completed Goals
|
Goal History | - Student - View Completed Goals
|
Wellbeing | - Student - View Completed Wellbeing
|
Wellbeing History | - Student - View Completed Wellbeing
|
