This document outlines the steps and available options to set up the Learning Analytics Suite for parent access.



  • Create a Parent security role. (Admin > User Management > Roles)
    Tick relevant parent permissions. Return to this screen to adjust as necessary.

  • Create a test parent. (Admin > User Management > Users > Parents)
    Enter a real parent code so that their child's details will display.

  • Log in as the test parent. (Check all other points on this list, as some other tasks may need to be completed first depending on your setup).
    Use a private window or different browser. Review all areas. Adjust permissions and options as required. Refresh to see results.

  • Enable result periods for parents. (Admin > Period Setup > Period Management)

  • Review: Parent Portal Options (Admin > Configuration > Portals > Parent Portal Options)
    Adjust as required.


  • Review: User Fields (Admin > General Setup > User Fields)
    These display in the 'Student Details' section.

  • Review: Messages (Admin > Configuration > Messages)
    This message displays on the Parent Portal Home screen.

  • Review: Activate Features and Display options (Admin > Configuration > Application > Activate Features and Display options)

  • Review: External assessments (Admin > External Assessment > Assessment Filtering)
    Tick which providers and their criteria should display in Parent Portal

  • Sync parents as per your preferred method. (Admin > User Management > Parents > Bulk User Synchronise  and/or  Admin > User Management > User Sync Setup)

  • TASS schools: Add links in TASS.web for display in Parent Lounge, or in Schoolbox / or other appropriate system/s.
    Refer to Link Management - Inbound and Outbound 




 



Summary of display sections available and their permissions and options.


Section

Permission / Option

Student Details

  • General Setup > User Fields
  • Parent Portal Option: Hide student absences

Timetable

  • Student - Parent Gateway Timetable

Current Enrolment list

Transcript

  • Student - Parent Gateway
  • View Engagement with Learning
  • View Sub Criteria
  • Period Setup > Period Management
  • Parent Portal Option: Hide previous subject result

GPA History

  • Student - Parent Gateway

GPA Comparison Summary

  • Student - Parent Gateway
  • Parent Portal Option: Hide GPA comparison summary chart label

Student subject history

  • Student - Parent Gateway
  • Parent Portal Option: Hide subject student history data labels
  • Parent Portal Option: Show grade on subject student history

Continuous Assessment

  • Parent - Continuous Assessment

Assessment Reflection

  • Parent - View Continuous Assessment Comments (in conjunction with Parent - Continuous Assessment)

 

Student Details

  • General Setup > User Fields
  • Parent Portal Option: Hide student absences

Timetable

  • Student - Parent Gateway Timetable

Current Enrolment list

Transcript

  • Student - Parent Gateway
  • View Engagement with Learning
  • View Sub Criteria
  • Period Setup > Period Management
  • Parent Portal Option: Hide previous subject result

GPA History

  • Student - Parent Gateway
GPA Comparison Summary
  • Student - Parent Gateway
  • Parent Portal Option: Hide GPA comparison summary chart label
Student subject history
  • Student - Parent Gateway
  • Parent Portal Option: Hide subject student history data labels
  • Parent Portal Option: Show grade on subject student history

Continuous Assessment

  • Parent - Continuous Assessment

Assessment Reflection

  • Parent - View Continuous Assessment Comments (in conjunction with Parent - Continuous Assessment)

 

Incident Details

  • Parent - View Pastoral Care Incidents (in conjunction with Student - Parent Gateway Pastoral)
  • View Incident notes

Incident Analysis by Month

  • Parent - View Pastoral Care Incidents (in conjunction with Student - Parent Gateway Pastoral)

Incident Analysis by Time

  • Parent - View Pastoral Care Incidents (in conjunction with Student - Parent Gateway Pastoral)

Awards

  • Parent - View Received Awards (in conjunction with Student - Parent Gateway Pastoral)

External Assessment: Assessment Results

  • Student - Parent Gateway External
  • External Assessment > Assessment Filtering

External Assessment: Result Distribution

  • Student - Parent Gateway External

External Assessment: Student Rank (In School)

  • Student - Parent Gateway External

Student Activities

  • Parent - View Extracurricular (in conjunction with Student - Parent Gateway Pastoral)

Soft Skills module

  • Parent - Access Soft Skills Module

Student Goals

  • Student - View Completed Goals

Goal History

  • Student - View Completed Goals

Wellbeing

  1. Student - View Completed Wellbeing

Wellbeing History

  1. Student - View Completed Wellbeing